Office administrator

Office administrator

Essential Duties and Responsibilities Manage CalendarsCoordinate internal and external high level meetings and conference callsSchedule travel arrangements for company executivesAct as a gate-keeper by answering phones fielding calls and taking detailed messagesProcess expensesGenerate correspondences and business documentsProduce advanced Power Point presentationsAssist with any business client related work neededPerform ad-hoc projects as needed and requestedOrganize and prioritize large volumes of information and assignmentsHandle confidential informationAttend meetings across all departments to keep CSO updatedFollow up with other staff members to ensure work deliveryGatekeeper to the CSOHandle internal and external Communication. Ability to perform standard advanced and confidential administrative duties requiring broad experience skill and knowledge of organization policies and procedures 2 -- 5 years executive administrative experience Experience functioning with a high level of independence in a progressively responsible role Must be detail-oriented and have the ability to multi-task Excellent verbal and written communication skills Ability to work in a fast-paced environment handling sensitive and confidential information with poise and diplomacy Proficiency in Microsoft Word Excel and Power Point Strong work ethic and ability to complete deliverables in established timeframes while maintaining flexibility Ability to adjust to changing priorities Ability to anticipate needs and proactively take action to keep things moving