Intermediate Administrative Assistant

Intermediate Administrative Assistant

URGENT Please read the job description below. If this interests you please send a MS-Word version copy of your updated resume (ASAP) along with your salary expectations first available date and a telephone contact number E-mail to ssingh(at)teamrecruiter.com Please put the job title as your subject line The recruiter in charge of this role is Sunita AFTER you have submitted your resume via e-mail (when you have a moment) please apply online to match your resume to the job with following link s www.stafftrak.net ApplyOnline teamrecruiter.web tt JD& jobId 010431 If you do not think you are a match for this opportunity but know someone who is feel free to forward this email to them and you will be eligible for a referral bonus upon a successful hire. Our client is well established IT consulting company and seeking an Intermediate Administrative Assistant Location Mississauga Duration 8 months contract with strong possibility of extension Note Applicants must be flexible with hours Job Description Responsible for performing general administrative support tasks involved in an organization. Responsibilities include assisting supervisory and nonsupervisory employees with various administrative support tasks. Responsibilities These tasks may include but are not limited to general filing and records maintenance compiling data for reports assisting with administrative tasks associated with the cost center(s) budget(s) scheduling appointments and meetings calendar maintenance for one or more employees answering screening telephone calls preparing expense reports preparing editing presentations making travel arrangements distributing mail greeting escorting visitors assisting new employees duplicating and other established general administrative tasks. Coordinates work within the work unit and with other work units departments both internal and possibly external to the company. May assist in supporting the general administrative work for one or more professional employees other than the direct supervisor. The work performed by these employees is predominately general administrative in nature as opposed to specific administrative tasks that are directly related to a specialty functions e.g. marketing engineering human resources etc. Applies extensive knowledge of the job skills company policies and procedures to complete complex specialized assignments tasks in creative and effective ways. Comprehensive understanding of the general technical aspects of the job. Works on assignments that are complex in nature and require considerable judgment initiative and technical specialized knowledge to resolve problems and or develop recommended solutions. Work is completed with minimal supervision and assignments may be completed without established procedures. May determine methods and procedures for new assignments. Typically provides guidance to other non-exempt employees. Critical Competencies to Drive Business Results Scheduling Meeting Coordination Collaborates with administrative seniors to ensure that management time and access are accurately coordinated Ad Hoc Assignment Management and Execution Leverages understanding of organization and processes to plan and implement specialized assignments Office Ambiance Management Exhibits a solicitous and welcoming demeanor that facilitates visitor requests and contributes to the overall professional character of the workplace Operations Acumen Applies understanding of HP operations to support management effectiveness and responsiveness Organizational Systems Tools & Methods Applies planning & productivity tools processes to manage work Communication Clearly and effectively communicates with others in the business setting (customers management reports and colleagues) Conflict Management Harnesses conflict creatively as an opportunity to better understand and or improve a situation or relationship and effectively resolves outstanding issues Continuous Improvement Actively seeks out opportunities to improve business and operational processes procedures Meeting Management Effectively organizes drives and controls virtual and face-to-face meetings such that agenda and action items are clearly understood by participants and meeting outcomes are productive Priority Setting Time Management Demonstrates time management sensibilities when scheduling allocating and prioritizing commitments Problem Solving Approaches problems in a rational manner using sound strategies that ensure comprehensive understanding and effective resolution Education High school education or equivalent college level education preferred. Typically requires a minimum of 5 year s general administrative experience or equivalent combination of experience and college level education. 2 years of experience working in High-tech companies preferred Technical knowledge Excellent knowledge of Office package - Outlook Excel and Word Please note that this is the most up to date version of job description available at this time During Client Interview you will receive additional information variance may apply When you have some time please register in our database (5 minute process) to be considered for future openings the link is available on our website at www.teamrecruiter.com in the Candidate section. We thank all applicants for their interest. Only those who meet the qualifications will be contacted through telephone email. You are encouraged to register with us in our database to be considered for future positions available. Have a great day. ......At Teamrecruiter.com we offer some of the most highly qualified professionals in the workforce. We dedicate an industry trained recruitment specialist to the following areas IT Finance Admin Sales Executive Search and Contractors. If you would like to learn more about our full-service recruiting firm please visit our website at www.teamrecruiter.com. CAMSC and ACSESS certified ..All Offers are conditional on Client Post-Offer Conditions being met and removed by end client prior to written offer signing