Receptionist and Staff Assistant (Hiring now)

Receptionist and Staff Assistant (Hiring now)

RECEPTIONIST AND STAFF ASSISTANT (Part-time Hourly) Atlanta GA Bookbright Media is not a publishing company we re the company that makes publishing companies do publishing. Bookbright Media supports major publishing firms internationally with industry-leading quality in the production of books and digital reading materials. As a 10-year-old company we ve still got start-up nerve but we re past the start-up jitters. We re young enough to be creative and flexible but old enough to know what we re doing. We boast a stellar reputation among the giants of the publishing industry. We are quality-driven professionals obsessed with the human pursuit of knowledge. Bookbright provides end-to-end project management of books and digital reading materials. We provide content development editorial services data management art production and archive development. Our customers are some of the biggest publishing houses and learning companies in the world. We ve worked with Harvard University MIT the CIA the US Department of Justice Houghton Mifflin Gale and University of Chicago museums not to mention special projects with Alice Walker Bill Moyers Lucy Lippard and other luminaries. We re seeking employees who are passionate about reading writing research learning or any other relentless shameless pursuit of knowledge. We re serious Join Bookbright only under the following conditions You can t live unless you re adding to the repository of human knowledge and clarity. You want to join a dynamic company expanding its product offerings to include exciting new online tools and services. You passionately want to make a career in the world of books writing digital media education or information management. You are curious about at least one subject to the point of obsession. And you can t wait to tell us about it. You are dying to learn Bookbright s secrets of the publishing world and to use your new skills to become a top performer in the industry. Join our team in East Point. We re a small group making a giant impact. WHAT THIS JOB IS FOR To provide high-level office support to Bookbright s director production manager and other office staff. Creates efficient and effective systems in all key business areas to permit the high functioning of operations sales production and long-term strategic activities. WHAT YOU LL DO Long-Term Strategy Maintain sales lead database Maintain company contacts Prepare sales and business development mailings Prepare and organize marketing mailings including emails Perform activities that support social media efforts as assigned Prepare materials for key meetings Operations Oversee incoming and outgoing mail and deliveries Schedule and organize business trips Maintain general ledger Oversee and schedule daily work of IT personnel Oversee and schedule daily work of maintenance personnel Culture Maintain company archives Plan and organize company outings and events Production Key minor manuscript material Log in new jobs Maintain production schedules Perform late-stage typesetting corrections and preparation for final output General clerical work as assigned (correspondence filing photocopying etc.) Reception and Office Management Answer and route incoming telephone calls Greet guests and visitors Order office supplies software upgrades and other day-to-day business equipment Organize physical office space to allow for efficient and effective work Perform daily office upkeep such as watering plants and recycling old manuscripts Run office errands such as to the bank and post office Maintain company library Personal Assistance to Director Arrangement of travel and accommodations Personal errands such as dry-cleaning dropoff bank runs and grocery pick-up General office-related duties as assigned. QUALITIES OF A SUCCESSFUL CANDIDATE You have 2 -3 years minimum general office experience Excel and Word are familiar friends Knowledge of Adobe Creative Suite software is a big plus You re not afraid to make a tough phone call You take the initiative to solve problems before anyone even knows there s a problem You can run a dozen different projects simultaneously without losing track of any of them You thrive in flexible environments where new systems get invented daily THE DIFFERENCE YOU COULD MAKE You further solidify Bookbright s many business and office processes. You help safeguard and advance Bookbright s culture of relentless curiosity. You spot problems in production sales marketing operations and HR functions to help keep the company on an upward trajectory. You help advance an exciting change in the publishing world in which new technologies and new platforms are being developed on a daily basis. Work hours are 18-22 hours per week. This job carries paid vacation benefits only. Job requires willingness to work some evenings or weekends (approximately 2 3 times per month). This job requires ability willingness to lift 20 pounds climb a ladder or bend squat crawl (for example to untangle wires under desks). Reports to Director Please send cover letter and resume to careers(at)bookbrightmedia.com Bookbright Media 1514 East Cleveland Ave Suite 117 East Point GA 30344 www.bookbrightmedia.com