The Specialist Event Production is responsible for overall management and coordination of all logistical aspects of fundraising activities for assigned events including Bike MS and Walk MS. Responsibilities include logistics implementation and budget and vendor contract management risk management permitting insurance movement and delivery of event supplies management and inventory of multiple storage units and event vehicles both prior and during the event. The position will secure in-kind donations for all chapter events as well as support volunteer recruitment and engagement for all chapter events. In addition this position will work closely with the event revenue portfolio Development team in assigned territory.Essential Function Responsibility1. Logistics Project Leader In collaboration with logistics team works as a project leader for logistics aspects of all mass market events ensuring that all logistical elements are complete to ensure exceptional event experience for participants and sponsors Analyze needs and secure and manage all vendors and permitting for assigned events. Maintain a focus on cost saving measures by bidding out multi-site vendors (including tents tables and chairs heavy equipment toilets waste disposal vehicle rentals communication equipment entertainment equipment water and ice peripheral equipment such as cones stanchions barricades fencing food vendors -- paid and in-kind etc.) Manage relationship with third-party logistics company handling overall execution of Bike MS and when applicable Securing permits and insurance for events establishing and maintaining good working relationships with communities hosting our events Management of storage units to ensure that space is fully utilized and orderly maintains a current inventory of event materials and supplies Oversee the purchasing packing and distribution of specified event supplies before during and after each campaign Responsible for the ordering of all event prizes incentives (including t-shirts medals etc. Create and manage yearly logistics production timeline for special events and staff in conjunction with Development team Work with the Director of Logistics to assign and manage on-event staff assignments in conjunction with Development team leads Plan and execute pre post and on-event logistics meetings with staff 2. In Kind Donation Management Solicit small businesses corporations and local food vendors for in-kind donations for all Chapter events 3. Budget and Project ManagementNegotiation and management of specified event supply contracts including but not limited to tents porta-potties dumpsters facilities trucks and supply vehicles Manage event procurement process including purchase orders and contracts processing of payments ensuring accurate record keeping and ongoing expense analysis throughout the course of event planning. Complete all post-event financials (final invoice payments etc) thank you communications to vendors partners tracking supply product usage and noting opportunities for improvement 4. Facilitates Volunteer Engagement for fundraising and event experience in the assigned event revenue portfolioResponsible for the placement of volunteers and day of cultivation of to ensure a positive volunteer experience and ensure the safety and experience of participants Cultivates volunteers seeks and provides feedback and shares opportunities for reciprocal growth and learning. Other duties as assignedMinimum Education Bachelor of Arts or Science Minimum Experience Three years of related event management experience Exceptional organizational and time-management skills Strong leadership interpersonal and problem solving skills. Ability to manage diverse groups and multiple projects Outstanding oral and written communication skills. Able to manage difficult or complex situations and or people with tact confidence and composure. Technical Other Computer knowledge and experience in MS Office Commitment to the mission vision cultural values and expectations of the National MS Society This position will be required to drive travel on Society business. Candidate must possess a valid driver s license proof of insurance and reliable transportation. The Society does run motor vehicle checks for all positions which require driving and the applicant must meet the Society guidelines. Availability to work occasional nights and weekends to support events committee meetings etc The National Multiple Sclerosis Society provides a highly competitive comprehensive benefit package to employees. These benefits include a considerable Paid Time Off Plan Paid Holidays 401k Retirement Savings Plan with Society match Educational Reimbursement Plan Professional Development Assistance Commuter Benefit Plan Flexible Work Arrangement Options Comprehensive Health & Welfare benefits including Medical Dental Vision Flex Spending Accounts Life Insurance Disability Coverage Life Assistance Plan as well as additional voluntary benefit offerings.How To Applys www.nationalmssociety.org About-the-Society CareersPlease submit your resume and cover letter by applying directly to the job posting located on our company website s recruiting.adp.com srccar public RTI.home c 1109441& d External& r 5000457934106
Category: Employment & Jobs
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