Administrative Assistant (El Paso, TX)

Administrative Assistant

JORDAN FOSTER CONSTRUCTION LLC Primary Function Coordinates services and performs administrative duties for the Division. Oversee and process day-to-day administrative items. Typical Duties Create and track Subcontracts with in-house computer software. Setup and Maintain Job files. All documents tracked and scanned into in-house computer software. Process and code invoices for approval. Track invoices to ensure payment to suppliers. Procure Insurance from subcontractors. Procure and check accuracy on Subcontractor pay apps. Manage Subcontractor checks and lien releases. Coordinate and process general administrative work such as times sheets vacation requests supply requisitions for supervisor s signature as well as generate memos and letters. Act as a liaison between division and others such as other departments external contacts clients etc. Such liaison may be required to arrange meetings and coordinate work. Must be competent in Microsoft Excel Microsoft Word Adobe Pro. Communication to vendors suppliers and Subcontractor on daily basis. Assist Project Manger in Contract Administration. Perform additional assignments per supervisor s direction. Skills Knowledge Qualifications and Experience 2 to 5 years experience in related field. Must be proficient in Windows Word Excel and be knowledgeable on computer safety database. Working knowledge of general office procedures plus ability to organize and coordinate group work efforts required. Proficient research supervisory and communicative skills essential. Equal Employment Opportunity Employer AA M F V D