Intermediate Administrative Assistant w- Auditing and Banking Ex (Montreal)

Intermediate Administrative Assistant w- Auditing and Banking Ex

URGENT Please read the job description below. If this interests you please send a MS-Word version copy of your updated resume (ASAP) along with your salary expectations first available date and a telephone contact number E-mail to ssingh(at)teamrecruiter.com Please put the job title as your subject line The recruiter in charge of this role is Sunita AFTER you have submitted your resume via e-mail (when you have a moment) please apply online to match your resume to the job with following link s www.stafftrak.net ApplyOnline teamrecruiter.web tt JD& jobId 010559 If you do not think you are a match for this opportunity but know someone who is feel free to forward this email to them and you will be eligible for a referral bonus upon a successful hire. Our client is well established IT consulting company and seeking an Intermediate Administrative Assistant w- Auditing & Banking Exp Location Toronto ON Duration 5 months contract with strong possibility of extension Department Overview Audit Division provides independent and objective assurance to the Audit Committee of the Board of Directors designed to add value and improve banking operations. Audit Division assists Bank Group in accomplishing its objectives by bringing a systematic and disciplined approach to evaluate and improve the effectiveness of the organization s risk management control and governance processes. This is achieved through independent objective assurance and consulting services. Job Description . Reporting to the SVP and Chief Auditor the Executive Assistant is responsible for providing administrative support and office management. The Administrative Assistant plays a role in providing quality service to our clients and our corporate partners including but not limited to the following accountabilities. Service Excellence Provide a high level of administrative support ensuring quality service and professionalism at every customer interaction Manage efficiently in a multi-tasked environment and ensure deadlines are met Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (i.e. Board documents reports presentations invoices correspondence communications tables organization charts distribution lists and files) Schedule and organize meetings including preparation and co-ordination by booking the facility pre-mail arranging required equipment refreshments etc. as required Maintain proficiency with software applications programs and or department specific systems as required (i.e. MS Office Word PowerPoint Excel Lotus Notes etc) Efficiently manage and promptly respond to all incoming enquiries requests for information independently or re-direct to the appropriate person area Operational Effectiveness Provide accurate organized and efficient administrative support collect and track data research information sort and distribute mail schedule and organize meetings manage calendars create and maintain files and perform other administrative assignments as required Coordinate high volume cross-border travel bookings for SVP and manage changes as required which includes flights and hotel bookings and preparation of Travel & Expense documentation for approvals and balancing reports Consistently exercise discretion in managing correspondence information and all matters of confidentiality escalate issues where appropriate Prioritize and manage own workflow to ensure quality and efficiency (i.e. meet deadlines be flexible in adjusting to changing work priorities) Use software programs and other tools or equipment with ease and efficiency and provide documents information that effectively support the needs of the team Efficiently manage expectations concerns through strong communication skills both verbal and written Take initiative to identify and recommend improvements in own job function research and or investigate issues requiring resolution in order to execute on assigned tasks Onboarding new employees to the team and ensuring a positive employee experience with system access compliance training completion Teamwork Be an effective team player and flexible in adjusting to changing work priorities Participate fully as a member of the team and contribute to a positive work environment Keep others in the immediate team informed and up-to-date about the status progress of projects and all relevant or useful information related to day-to-day activities Proactively works with team members to ensure input and assigned tasks are managed on a timely basis Support the team by continuously developing knowledge in own area Responsibilities Previous Administrative Assistant experience and experience in the financial services industry is an asset Strong communication skills both verbal and written Ability to work effectively both independently and in a team environment with minimal supervision Excellent knowledge of MS Office (i.e. Word PowerPoint and Excel) with the ability to learn new applications Demonstrate discretion and confidence dealing with highly sensitive information Demonstrate a high level of accuracy and strong attention to detail Strong customer service orientation Strong organizational and time management skills Comfortable dealing with all levels within the organization including Senior Executives Ability to manage multiple priorities in a fast-paced environment demonstrating flexibility and ensuring deadlines are met Ability to take initiative to identify and recommend improvements in own job function research and or investigate issues requiring resolution in order to execute on assigned tasks Education High school education or equivalent college level education preferred. Typically requires a minimum of 5 year s general administrative experience or equivalent combination of experience and college level education. 2 years of experience working in High-tech companies preferred Technical knowledge Excellent knowledge of Office package - Outlook Excel and Word Please note that this is the most up to date version of job description available at this time During Client Interview you will receive additional information variance may apply When you have some time please register in our database (5 minute process) to be considered for future openings the link is available on our website at www.teamrecruiter.com in the Candidate section. We thank all applicants for their interest. Only those who meet the qualifications will be contacted through telephone email. You are encouraged to register with us in our database to be considered for future positions available. 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