Administrative Assistant (Austin, TX)

Administrative Assistant

Host and facilitate activities such as meetings social gatherings for students and conferences. Perform general administrative duties such as greeting visitors screening and directing phone calls and escorting visitors. Provide administrative support to one or more executives. Manage executive calendars with attention to detail accuracy and appropriate time allocation. Typical years experience in field of 1-2. Typically holds Bachelor s Degree. Supervisory Role No. Signing Authority Yes. Bilingual yes Spanish preferred. Office Skills Microsoft office Google App suiteFriendly personable excellent communications kills. Part time position 20hrs p weekDetailed duties Take care of all front desk clerical work Help out with maintenance of school Maintain office files & records neat and organized Order or request office & school supplies and monitor & record expenses Maintain electronic files of all forms and policies Keep track of books & materials Provide information about all school programs through emails telephone and walk ins. Mange give invoices to students and receive payments Responsible for payroll (collecting time sheets distributing checks W-2 forms) Update school s social media and website on a daily basis Create flyers Update pictures newsletters Register all students & provide pre-orientation information Keep track of enrollment attendance continuation forms evaluation forms Prepare monthly school activities calendar Newsletter Attend all school meetings and record the minutes of such meetings. Conduct an English or Spanish Placement Test (only when necessary) Provide assistance to students in regards to the school. Know teacher class schedules and communicate information to staff.