Property Administrator (San Francisco, CA)

Property Administrator

Overview At Brookfield Properties our success starts with our people. People like you. We develop operate and manage more than 650 properties and 325 million square feet of real estate across the globe. It s a feat that wouldn t be possible without our team a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal to ensure our buildings don t simply meet the needs of our tenants residents and communities but exceed them every day. We know that a one-size-fits-all approach doesn t work when it comes to residential living. That s why at Brookfield Properties our portfolio features a wide range of options for any stage of life. And though our properties may be diverse one thing is universal all offer the unparalleled quality service and support our residents deserve. If you re ready to be a part of our team we encourage you to apply. We are searching for a talented Property Administrator to be based out of Bayside Village in San Francisco. Overview Provides operational and administrative support to Property Manager for our residential properties. Coordinates enhances and maintains positive resident relations. Oversees portions of building operations. Assists in the preparation annual operating budget. Practices and implements conduct in accordance with established policies and procedures and division motto of Exceptional Service is Our Standard. Responsibilities Enhance Resident Relations Fosters good resident relations by managing request complaints. Receives all resident services requests and complaints. Takes appropriate action to resolve issues. Manage resident service request through MicroMain program or log system directing calls as required to the appropriate building operations departments. Service Request Coordination Oversee and coordinate freight elevator request HVAC overtime proposed work house calls entered in MicroMain for porters engineers and security staff. Create weekly and weekend work notifications for all staff. Assist Manager Assist Manager with daily responsibilities special projects resident relations service proposals telephone messages and reports. Compiles and types reports edits databases type and distribute letters and announcements. Process Financial Documents Prepare process coordinate and track PO s and invoices. Input and update SAP data. Create monthly sundry billing for all additional work provided to residents outside of lease. Records and files Maintain records and files of building office operations including contracts purchasing records notifications permit renewals and violations. Compile and submit Open Close MicroMain. Process Daily Mail Retrieve sort record and distribute incoming mail. Prepare weigh apply postage and dispatch outgoing mail and FedEx packages. Maintain Certificates of Insurance Ensure all resident and vendors working within the building meet certificate of insurance requirements. Review and file all certificate of insurances submitted to building office. Budget Tracking Assist with preparation and budget tracking review monthly financial reports to ensure budget remains fiscally sound. Payroll Assist in review of weekly payroll for all building departments to ensure allocations to cost centers are in line with budget. Track and review all employee paid time off via Kronos. Qualifications This position requires a High School Diploma GED. At least 5 years of progressively responsible experience working in a commercial office building Required skills for this position include verbal and written communication ethics professionalism SAP Kronos ADP Vantage MicroMain Concur analytical and Microsoft Office. This position requires up to 10% travel. Equal Opportunity Employer Minorities Religion Sex Protected Veterans Disability Sexual Orientation Gender Identity Marital Status Pregnancy Age National Origin Genetic Information Drug free workplace vizi Apply Here PI148227317