Senior Admin Clerk (Cambridge, MA)

Senior Admin Clerk

Senior Admin Clerk needs 2 years senior administrative experience.Senior Admin Clerk requires Administrative assisting Spreadsheet Reports Calendaring Scheduling Database Office management Strong clerical computer skills a must. Proficiency in Outlook and Microsoft Office (Excel Word PowerPoint etc.) Senior Admin Clerk duties Provides communication management schedule management office management and other supportive duties Perform general administrative tasks such as faxing photocopying and filing. Craft first-draft documents from rough sketchy information or in response to requests. Prepare basic form letters and other correspondence sent on a regular basis. Edit and proofread documents for content style and accuracy (including technical and or scientific materials) Compile data and prepare presentations from handwritten notes using appropriate software packages. Utilize communication systems such as voice mail e-mail distribution lists etc. Answer phones and direct incoming requests and faxes to the appropriate personnel Initiate contacts as required. Prepare materials for distribution and presentation at meetings (make labels build inserts etc. ) Handle e-mail and voice mail responses on an as needed basis for the business partner(s). Maintain the daily calendars of one or more department members adding and deleting entries updating availability authorizing changes to dates and locations etc. Communicate daily with the business partner to keep him her informed of department or other important activities. Arrange travel and scheduling requests for key department members attendance at outside functions and or activities Schedule ad hoc and or recurring meetings. Require individual to enter maintain databases records and spreadsheets.