Deputy Finance DirectorTreasurer (Appleton, WI)

Deputy Finance DirectorTreasurer

1. General Ledger Oversees management of the general ledger. Reviews and approves journal entries prepared by other Finance staff. Deals with more unusual or complex issues and researching and implementing changes in state and federal laws and Generally Accepted Accounting Procedures. Organizes the preparation for the annual audit. Prepares more complex audit work papers and directs the work of the Accountant in preparing other audit work. 15%2. Cash Management Manage the Town s banking relationships cash management services and investments to ensure safety of principal appropriate liquidity and appropriate yield as directed by the Finance Director. Reviews and approves monthly bank reconciliations. Pays and monitors outstanding debt. 5%3. Fixed Assets Manages the Town and Utility fixed assets. This includes identifying and recording new assets retired assets and annual depreciation in internal fixed asset work papers for use during annual audit and financial reporting.15%4. Budget and Reporting Assists in budget preparation by developing the Finance budget preparing Town-wide personnel costs assisting departments in preparing budgets and reviewing budget requests for accuracy and compliance. Creates monthly and quarterly financial reports for departments Community Development Authority (CDA) and the Town Board. 10%5. Taxes Maintains and oversees the annual tax collection process. This includes calculating and setting up the tax roll coordinating with the County for generation of the tax bill collecting tax payments processing tax settlements with other jurisdictions collection and charge-back of personal property taxes. 5%6. Insurance Manage Town s Insurance by working with insurance broker on insurance applications and renewals for the Town. Prepares auto and property claims for damages. Assists staff with insurance needs such as certificates of insurance and auto claims. 5%7. Payroll Oversee the payroll processing. Reviews all monthly quarterly and annual payroll reports. Oversees the Wisconsin Retirement System (WRS) annual report. Assist with annual work including but not limited to W-2 processing and workers comp audit. 5%8. Department Leadership and Supervision Plans department accounting financial processing operations. Hires trains assigns coordinates and reviews work of subordinates. Provide and recommend development opportunities for staff. Provides training on financial software and procedures. 10%9. Department Policies and Procedures Assists in the development and maintenance of town-wide uniform policies in financial procedures fiscal reporting and budget preparation. 10%10. Customer Service Receives and responds to inquiries involving property taxes values special assessments and related financial issues. Responds to Town employees on financial questions. 10%11. Team Player Collaborate with the Finance Director in establishing and carrying out department goals. Assists in analysis and preparation of special projects regarding Town fiscal matters as requested by Town Administrator Finance Director Town Board other departments or agencies and the public. Provide back up to the Finance Director in their absence. Also serves as back up to Town Clerk (Accounts Payable). 10%Perform additional duties as assigned and attend the Town required training. Regular attendance is required. Work in a manner that is aware of personal safety and the safety of others and observes safety health and sanitation codes regulations or practices required by the Town or governmental authority.Formal Supervision Exercised Over .75 Administrative Clerk 1.0 Account Clerk II and 1.0 Accountant positions.Required Minimum QualificationsEducation & ExperienceBachelor s degree in Accounting Finance or a related field. Five or more years experience involving increasing responsibility in accounting and financial work. Two years of supervisory experience. Knowledge Skills and AbilitiesConsiderable knowledge and understanding of governmental fund accounting principles and practices. Considerable knowledge of Generally Accepted Accounting principles. Ability to read understand and interpret contracts budgets financial statements accounting policies and procedures and audit reports. Ability to use logic and reasoning to identify problems and make sound decisions including situations where only limited information is available while conducting research analyzing complex issues and formulating recommendations. Ability to analyze implement and periodically update financial processes and internal controls for all departments. Ability to maintain efficient and effective financial systems and procedures. Ability to reconcile accounts with significant and varied activity. Advanced analytical and problem-solving skills. High degree of integrity discretion and ability to maintain confidentiality. Ability to establish and maintain effective working relationships with all Town staff. Considerable proficiency with Word and Excel and ability to quickly adapt to and learn specialized software systems and databases. Exceptional attention to detail. Ability to work under pressure and or frequent interruptions. Ability to manage multiple projects simultaneously. Ability to communicate effectively verbally and in writing with people at various levels both within and outside the organization. Ability to work in a team environment with other departments. The Town may consider any equivalent amount of credentials licensures training or experience that provides the necessary knowledge skills and abilities to perform the duties and responsibilities of this job.Equipment UsedComputer phone multifunction copier fax mail machine calculator and other general office equipment.Working ConditionsWork is primarily in a climate controlled office environment. Typical hours are Monday Thursday 7 00 a.m. 4 30 p.m. and Friday from 7 00 a.m. 11 00 a.m.Physical RequirementsThe physical demands described here are representative of those that must be met by an employee to successfully perform the duties and responsibilities of the job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform this job.Generally a sedentary position working in a professional office environment. Regularly required to sit stand walk and use both hands to handle touch grasp reach with hands and arms. Frequent talking hearing listening seeing observing and performing repetitive motions. Occasional physical activities such as stooping kneeling crouching standing walking lifting carrying pushing and pulling up to 10 pounds.NoteThe duties and responsibilities listed in this job description are intended to describe the general nature and level of work that may be performed. The omission of specific statements of duties does not exclude them from the job if work is similar related or a logical assignment to the job. Percentage of time may vary widely depending on the needs of the position during any particular time period.This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.