Admin Specialist - Entry Level - NEW HIGHER SALARY (Winston Salem, NC)

Admin Specialist - Entry Level - NEW HIGHER SALARY

How to ApplyYou MUST apply at s tinyurl.com 5n6k49e6 by November 28 2022 at midnight EST to be considered. NCDOT is a Great Place to Work.Don t take our word for it. Read what our people are saying at s bit.ly NCDOTGreatPlaceToWork.We are the highest rated state agency for employee satisfaction on Glassdoor with 200 reviews. NEW HIGHER SALARY 35 788 - 62 628 The ChallengeWe are looking for an Administrative Specialist to join our Winston-Salem District 2 team. In this role you will Perform office administration tasks to support our administrative program and technical operations. Lead project administration activities related to Hicams data entry certified payrolls records review IPad management technician training SharePoint entry and TIM s entry. Create and send emails to Contract and Department staff. Review final estimate assemblies ticket books and pay record books for conformance with accepted standards and the Construction Manual and check certified payrolls against project diaries and wage interviews. Notify engineering staff of discrepancies sets up project files and record meeting minutes. Serve as project traffic notice coordinator providing TIMS entry and public notice announcements. Review and schedule classes and assessments with Materials and Tests Unit. Order equipment for project inspection sampling and testing. Manage records reports and filing public contact. Answer calls and direct them to appropriate staff. Serve as a backup receptionist for Division phones during lunch or when needed. Process and approve time entry payroll process invoices and maintain purchase order contracts and accounts payable using our SAP system. Create requisitions travel expense vouchers HiCams entries and TIMS entries. Perform HR duties including learning policies and procedures processing actions for our hiring process Family Medical Leave Acts retirements and separations. Assist our District staff with investigations and preparation of road additions abandonments driveway permits house moves site plans and encroachment agreements. Ensure training compliance for our District office by maintaining staff records and certifications. Process certified payroll for contracts including collecting reviewing scanning and filing. Prepare correspondence perform filing and handle incoming outgoing mail. Scan correspondence submittals meeting minutes densities ticket books supplemental agreements claims and other project related documents into our SharePoint site. Maintain knowledge of current project workload and daily activities of our District Engineer s office. What You BringExcellent customer service skills (phone in person digital) solving customer issues. Knowledge of general office procedures operation of office equipment. Computer skills using the Internet Microsoft Office (Word Excel Access Outlook) online databases (e.g. Beacon NeoGov Service Now HiCams SAP and DocuSign). Excellent verbal and written communication skills to engage digitally verbally and use correct grammar and spelling to compose update and proofread correspondence forms letters and reports. Ability to effectively communicate technical knowledge with Engineers coworkers and the public. Good time management skills to schedule and coordinate appointments meetings and conferences. Experience completing and or maintaining records and reports interpreting explaining policies procedures and laws and with letter writing using correct spelling punctuation and proofreading. Good communication skills are required in both verbal and written activities. General math skills and significant vocabulary grammar skills for proofreading correspondence reports and other documents. Excellent composition skills attention to detail and great attention to detail with data entry and correspondence. Ability to work in an inside environment including being exposed to significant sitting for long periods of time. Strength to lift 25 pounds. Ability to operate a motor vehicle. Management PrefersCandidates with a Driver s License. Education & ExperienceHigh school GED diploma and 2 years of related administrative experience or An equivalent combination of education and experience. Questions Call me Victoria Kildea at 336-747-7900. Connect to NCDOT Careers atLinkedIn s linkedin.com in ncdot-careers See all NCDOT jobs at s bit.ly ncdotjobs Curious s bit.ly JoinNCDOT