Administrative support (Irvine, CA)

Administrative support

s www.globalchannelmanagement.com jobopeningsjobs(at)globalchannelmanagement.co mAdministrative support needs 3-5 years of increasingly responsible administrative and secretarial experience.Administrative support requires High school degree college graduate preferred Advanced knowledge of Excel word processing graphic presentation and computer software related to specific tasks Working knowledge of company policies procedures and operations. Excellent composition grammar and business language skills. Excellent communication and interpersonal skills with the ability to effectively communicate with all levels of management. Creative flexible well organized resourceful and detail oriented. Excellent judgment in handling confidential legal or sensitive information. Ability to work independently set priorities and handle multiple tasks with a high level of efficiency and little or no supervision. Administrative support duties Provide general administrative services including mail distribution typing photocopying faxing scanning phone and help maintain departmental files (paper electronic). Maintain CRM platform to track engagement Maintain an online meeting calendar to be used to schedule and coordinate all society meeting Prepare memos letters reports presentations and other business correspondence either independently or from written verbal instructions. Copy and distribute correspondence in a timely and efficient manner and file all appropriate documents from department. Maintain permanent chronological correspondence files. Help maintain department files and filing system in an organized fashion. Prepare expense reports expedite and track processing of all expense reports check requests and purchase requisitions. Ensure reconciliation of reimbursement with expense reports and maintain copies of expense reports receipts and reimbursement checks. Reconcile monthly expense budget reports ensuring accuracy of entries. Manage timesheet data entry and reports.